Regular Meeting Minutes
Pike Bay Township
August 8, 2017 Regular Monthly Meeting / 7PM
Tony South called the meeting to order at 7 pm followed by the Pledge of Allegiance.
Present: Jason Ball, Linda Barsness, Milt Lee, Richard Baird, Tony South, Mary Almendinger, and Arvin Gieske.
Guests: Zeb Hemsworth
Agenda: Motion to approve agenda by Richard Baird, Milt Lee second, carried.
Minutes and Records:
Motion to approve minutes of Regular Monthly Meeting July 11, 2017 by Linda Barsness, Jason Ball second, carried.
Road Supervisor position was discussed and Richard Baird got some information from Cass County and looked into some alternatives. Richard Baird agreed to keep the position. Jason Ball made a motion to keep Richard Baird as Road Supervisor, Linda Barsness second, carried.
Discussed Wilkinson Township invitation to attend a September 19th meeting to discuss Shared Road Maintenance Agreement. Richard Baird agreed to attend the meeting.
Richard Baird made a motion to sign the Agreement for the Division of Maintenance Responsibilities for a Town Line Road with Ten Lakes Township and to sign the Agreement for the Division of Maintenance Responsibilities for Shared Road in Farden Township. Milt Lee second, carried.
Discuss bid procedure for snow plowing of our parking lot. An ad for open bid on snow plowing will be placed in the Cass Lake Times to run twice and an ad will be posted in Teal’s SuperValue. The advertisement will include requirements needed for insurance and bids must be received by October 1st.
Bi-CAP is seeking to fill an elected official position on their board.
Minnesota Association of Townships District 11 meeting and election notice. Meeting to be held on Wednesday, August 23, 2017 at 5:30 pm at the Walker Area Community Center. New law books will be available at the District meeting. A motion to approve meeting and mileage expense for board members to attend by Milt Lee, Jason Ball second, carried.
Enbridge information regarding deactivation of Line 3.
US Department of Commerce Census Bureau
August disbursements for Check # 13698 thru # 13744 and 3 electronic transfers totaling $37,426.35. These figures include the end of month Payroll for July, and mid July (and June Payroll for Zeb Hemsworth) Payroll for the Police officers, and the bills that were received through 8/8/2017.
Motion to approve disbursements as presented by Jason Ball, Milt Lee second, carried.
Township proposed Cash Statement 01/01/2017 thru 08/31/2017
Beginning Cash Total Receipts Total Disbursed Ending Cash
General Fund $96,677.70 $46,611.87 $36,697.74 $106,591.83
Fire Fund $2,522.11 $18,194.65 $24,682.18 $(3,965.42)
Roads & Bridge $133,716.00 $59,769.86 $37,886.13 $155,599.73
Building $21,953.79 $11,536.49 $20,847.91 $12,642.37
Police $129,188.30 $132,666.63 $191,685.06 $70,169.87 $384,057.90 $268,779.50 $311,799.02 $341,038.38
See Attached report-
Zeb Hemsworth will check with Meadowbrook on cost of adding liability coverage up to $2,000,000.
A committee will proceed with process to hire for new police officer position.
Richard Baird presented report. A second mowing will be done soon along with some brushing. Wild parsnips are on the right of way on 371 and Richard Baird will check with DOT and DNR to see who is responsible to eradicate.
Fire Department Meeting Report:
Tony South presented report. The proposal for the new addition on the fire hall has been rejected. The committee will start over with a different plan.
Motion to approve the Committee Reports as presented by Milt Lee, Jason Ball second, carried.
Future Meeting Dates:
August 23, 2017 District 11 Meeting 5:30 pm – Walker Area Community Center
September 12, 2017 Regular Meeting 7 pm
October 4, 2017 Fire Department meeting 6:30 pm
October 5, 2017 Cass County Association of Townships Fall Conference 8 am – 1 pm – Hackensack Theater
October 10, 2017 Regular Meeting 7 pm
Adjourn: Motion to Adjourn Meeting @ 7:55 by Richard Baird, Milt Lee second, carried.