DEcember 2018 Minutes
Pike Bay Township
December 11, 2018 Regular Monthly Meeting / 7PM
Tony South called the meeting to order at 7 PM followed by the Pledge of Allegiance.
Present: Tony South, Richard Baird, Milt Lee, Linda Barsness, Arvin Gieseke, and Mary Almendinger
Absent: Jason Ball
Guests: Zeb Hemsworth, Ryan Erickson, Reuben St. Cyr
Agenda: Motion to approve agenda by Milt Lee, Richard Baird second, carried.
Public Comment: none
Minutes and Records:
Motion to approve minutes of Regular Monthly Meeting held November 13, 2018 Richard Baird, Milt Lee second, carried.
Motion to approve Minutes of Public Hearing to Vacate Roads to Leech Lake Band of Ojibwe by Milt Lee, Richard Baird second, carried.
Motion to approve Minutes of Board of Canvass by Linda Barsness, Milt Lee second, carried.
Update from Sarah Sonsalla. IRS still requesting missing 941 reports from 2011-2014. 941 for 3rd Quarter 2013 was not found. Miller, McDonald will complete so it can be filed. Request for Abatement submitted to Minnesota Department of Revenue and denied because the periods are outside the statute of limitations. We do not have the right to appeal. Report submitted to Office of the State Auditor regarding misuse of public funds by the former Township Clerk, Matt Erickson.
Motion to approve Resolution 2018-0012 to Designate Polling Place by Milt Lee, Linda Barsness second, carried.
Review information concerning pay raises. Current cost of living increase is 2.8 percent.
A Human Resource Committee will be established at the Reorganization meeting to set up suggested pay raise scale.
Scheduled date for Board of Audit Meeting and Board of Levy Meeting for Tuesday, February 5th at 6 PM.
Leech Lake Legacy 2019 Calendar
Census Training available on December 10, 2018 in Grand Rapids
Census Training available in several other cities co-hosted by Minnesota Association of Townships.
LTAP Culvert Installation, Maintenance and Inspection Training available in March.
December disbursements for Checks #14864 thru #14888 and 3 electronic transfers totaling $20,320.35. These figures include the end of month payroll for November, and mid-November for the Police officers, and the bills that were received through 12/11/2018.
Motion to approve disbursements as presented by Richard Baird, Linda Barsness second, carried.
Township proposed Cash Statement 01/01/2018 thru 12/30/2018
Beginning Cash Total Receipts Total Disbursed Ending Cash
General Fund $87,999.11 $ 39,646.52 $ 49,194.64 $ 78,450.99
Fire Fund $0.00 $ 32,276.82 $ 30,573.00 $ 1,703.82
Roads & Bridge $162,988.01 $ 62,153.66 $103,663.60 $121,478.07
Building $8,595.66 $ 17,887.96 $ 30,328.81 $ (3,845.19)
Police $111,285.43 $195,903.35 $174,271.09 $ 132,917.69
$370,868.21 $347,868.31 $388,031.14 $330,705.38
Police Report: See attached report.
A motion to hire Tim Norton as a part-time officer pending completion of background check by Richard Baird, Milt Lee second, carried.
Richard Baird presented report. All roads have been salted and sanded a few times. Some trees were down over a road and were moved off the roadway. Road are in good shape.
Fire Department Meeting Report:
Tony South stated there was nothing to report.
Survey for Fire Chief from Minnesota Association of Townships was given to the Fire Department.
Worked with attorney on road vacation: survey with Leech Lake, Minutes of Hearing, Posting & Publishing requirements. Will prepare invoice for Leech Lake once final bill is submitted.
In contact with tax attorney concerning penalties on unpaid withholding taxes. More 941 reports appear to be missing from 2011 through 2014. Submitted information for 3rd quarter, 2013 to Miller, McDonald to have this missing 941 submitted. Abatement denied. Contact Minnesota Revenue for more exact dates for refunds we need to verify.
Future Meeting Dates:
January 8, 2019 Regular Monthly Meeting 7 pm
January 8, 2019 Reorganization Meeting following regular monthly meeting
February 12th, 2019 Regular Monthly Meeting 7 pm
March 12th, 2019 Annual Meeting 7 pm
Adjourn: Motion to Adjourn Meeting @ 8 pm by Milt Lee, Linda Barsness second, carried.
Supervisor Signature Clerk Signature
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