February 2019 Minutes
Pike Bay Township
February 12, 2019
Regular Monthly Meeting / 7PM
Richard Baird called the meeting to order followed by the Pledge of Allegiance.
Present: Richard Baird, Linda Barsness, Michael Reyes, Reuben St. Cyr, Arvin Gieseke, Mary Almendinger
Absent: Ryan Erickson
Guests: Kirk Titus, Zeb Hemsworth
Agenda: Motion to approve agenda by Linda Barsness, Michael Reyes second, carried.
Public Comment: none
Minutes and Records:
Motion to approve minutes of Regular Monthly Meeting held January 8th, 2019 by Reuben St. Cyr, Michael Reyes second, carried.
Motion to approve minutes of Reorganizational Meeting held January 8th, 2019 by Linda Barsness, Michael Reyes second, carried.
Motion to approve minutes of Board of Audit Meeting held February 5th, 2019 by Reuben St. Cyr, Linda Barsness second, carried.
Motion to approve minutes of Board of Levy Meeting held February 5th, 2019 by Reuben St. Cyr, Linda Barsness second, carried.
Update regarding unpaid withholding taxes and failure to submit reports. Office of the State Auditor turned over the charges regarding misuse of public funds by the former Township Clerk, Matt Erickson; to the Cass County Attorney. I reported to State Auditor the measures we have taken to correct this.
Joseph Fowler will follow up and push for the invoice for the Road Vacation to be paid by the 15th or sooner. The Federal shut down did affect some capital expenditures.
Kirk Titus, Cass County Land Department, discussed 3 parcels that he requests be turned over to be taxed parcels. A motion to authorize the three parcels to be put up for sale by Linda Barsness, Michael Reyes second, carried.
Motion to pass Resolution 2019-012 designating authority to exercise the powers regarding depository funds, pass Resolution for River Wood Bank CD account to add Richard Baird, add Richard Baird to First National Bank CD account and pass Resolutions to include signers on Western Bank accounts by Michael Reyes, Reuben St. Cyr second, carried.
New Business continued:
Motion to approve Pay Equity Report by Richard Baird, Michael Reyes second, carried.
Spring Short Courses will be held Wednesday, April 3rd, 2019 at Bemidji Sanford Center. A must-have class for ALL officers that have not attended previously. Refer to MN Township Insider for more information. A motion to approve board members to attend Spring Short Courses by Linda Barsness, Michael Reyes second, carried.
Motion to accept addition of CD from Western Bank Duluth to Board of Audit Report by Michael Reyes, Linda Barsness second, carried.
Cass County Land Department seeking authorization for the sale of parcels.
Crisis Line and Referral Service requesting donations. Letter sent.
Faith In Action for Cass County requesting donations. Letter sent.
Emergency Management Training notice from Cass County Sheriff Office.
Cass County Highway Department Information Meeting Agenda
County Assessor Board of Appeal & Equalization Meeting scheduled for Monday, April 15, 2019 at 10 am.
Cass County Museum Newsletter
MN Mississippi River Parkway Commission Project letter.
Cass County Emergency Operations Plan is posted in Clerk’s office.
February disbursements for Checks #14923 thru #14960 and 3 electronic transfers totaling $35,701.93. These figures include the end of month payroll for January, and mid-January for the Police officers, and the bills that were received through 2/12/2019.
Motion to approve disbursements as presented by Linda Barsness, Reuben St. Cyr second, carried.
Township proposed Cash Statement 01/01/2019 thru 02/28/2019
Beginning Cash Total Receipts Total Disbursed Ending Cash
General Fund $74,869.76 $ 1,001.81 $ 11,256.02 $ 64,615.55
Roads & Bridge $121,388.07 $ 317.25 $ 13,468.66 $108,236.66
Building $ 0.00 $ 319.91 $ 6,394.67 $ (6,074.76)
Police $132,845.87 $ 1,860.85 $ 22,738.96 $ 111,967.76
Fire Fund $ 1,703.82 $ 158.24 $ 7,413.50 $ (5,551.44)
$330,807.52 $ 3,658.06 $ 61,271.81 $273,193.77
Police Report: See attached report.
Richard Baird presented report. There has been a record amount of snow removal this month.
Fire Department Meeting Report:
Michael Reyes presented report. There is a 2% increase in this year’s budget. More attention will be addressed to watch how fires are labelled for location. Fire Department is looking to purchase a Rescue Truck in the future. Grants are being pursued to obtain a ladder truck in the future.
No updates with tax attorney.
Met with MN Association of Townships trainer to clean up chart of accounts. Large number of account numbers were added that should not have been and caused problems with the report to the State Auditor.
Discovered error in FICA withheld for Nina Burnett and Mary Almendinger. Worked with Miller McDonald to file corrected W-2 and file and pay corrected quarterlies.
Attended Clerk training in St. Michael on January 10th, 2019.
Submitted information to PERA for new police officer and new supervisors.
Submitted New Hire Report for new police officer and new supervisors.
Verified Employment Eligibility on Form I-9.
Set up payroll for new employees.
Posted and Published Notices for Board of Audit and Board of Levy.
Completed end of year to include:
*Installed new 2019 CTAS software
*Start new fiscal year
*Import new payroll tax tables
*Update new PERA rate for Police and Fire Officers
*Prepare and file W-2’s
*Prepare and file 1099’s
*Prepare and file 1095-B for Affordable Care Act
*Prepare and file 4th Quarter Payroll Reports
*Prepare and file Unemployment Report
*Prepare and file PERA Exclusion Report
*Prepare IRS Pay Equity Report
*Prepare Township Officers Report and submit to MN Association of Townships
*Prepare Work Comp Audit and submit to MN Association of Townships
*Submit Report of Outstanding Indebtedness to Cass County
*Submit New Officer Report to Cass County
*Prepared for Board of Audit to include posting and publishing
*Prepared for Board of Levy to include posting and publishing
*Prepare and submit Police And Fire Certification Report
*Run reports for end of the year
*Install new CTAS 2019 update.
*Prepared and submitted State Auditor Report
Clerk Report continued:
Prepared advertisement to Post and Publish Notices for Annual Meeting to include snow day and date of Regular Monthly Meeting.
Prepared Resolutions concerning the authority to exercise the powers regarding depository funds.
Gathered info regarding investing with a Financial Management Company. Statute emailed to board members.
Gathered info regarding insurance claims for fire calls.
Future Meeting Dates:
February 13th, 2019 Cass County Highway Department Meeting 3 pm – 5 pm at Backus Land Dept.
March 12th, 2019 Annual Meeting 7 pm (Snow Day March 19, 2019 7 pm)
March 14th, 2019 Regular Monthly Meeting 7 pm
April 3rd, 2019 Spring Short Course at Sanford Center, Bemidji 9 am to 3 pm
April 9th, 2019 Regular Monthly Meeting 7 pm
April 10th, 2019 Emergency Management Training 10 am - 3 pm at Walker Area Community Center
April 15th, 2019 Board of Appeal and Equalization Meeting 10 am
Adjourn: Motion to Adjourn Meeting at 8:55 by Linda Barsness, Michael Reyes second, carried.
Supervisor Signature Clerk Signature
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