January regular Meeting

Minutes
Pike Bay Township
January 9, 2018 Regular Monthly Meeting / 7PM


Tony South called the meeting to Order at 7 pm followed by the Pledge of Allegiance.


Present: Jason Ball, Richard Baird, Milt Lee, Tony South, Julie Sproul, Mary Almendinger and Arvin Gieseke.


Absent: Linda Barsness


Guests: Cub Storlie, Ben Storlie and Zeb Hemsworth


Agenda: Motion to approve agenda by Milt Lee, Jason second, carried.


Minutes and Records:
Motion to approve minutes of Regular Monthly Meeting December 12, 2017 by Tony South, Milt Lee second, carried.


Old Business:
Review contract for Cass County to maintain our paved roads. Discussed maintenance of our paved roads and board agreed to continue having Storlie Construction do the maintenance of all the roads.


New Business:
Motion to approve Mary Almendinger to attend Clerk Training on Thursday, January 25, 2018 from 9:30 to 3 pm in St. Michael, MN by Richard Baird, Milt Lee second, carried. The cost of the training is $30.00 plus travel expenses.


Clerk Update Report-
*Update new payroll tax tables for 2018
*Prepare materials for state, federal and MN UI for last quarter of 2017 and file by 1-31-18
*Prepare and submit W-2’s
*Prepare and submit 1099’s
*Prepare and submit 1094-C and/or 1095-B of the Affordable Care Act
*File Township Officer Report to Cass County
*File Report of Outstanding Indebtedness Report to Cass County
*Report current township members to Minnesota Benefits Association
*Annual Exclusion Report to PERA
*Complete and submit Work Comp Audit
*Work on Budget for new Levy and prepare for Board of Levy meeting
*Prepare for Board of Audit meeting
*Submit end of the year reports to Minnesota State Auditor


Correspondence:
New website for Minnesota Association of Townships


Emergency Meeting Agenda available for January 30, 2018 meeting. Zeb Hemsworth will be attending the meeting.






Financial Report:
January disbursements for Check # 13903 thru # 13944 and 3 electronic transfers totaling $37,721.39 . These figures include the end of month Payroll for December, and mid December for the Police officers, and the bills that were received through 1/9/2018.


Motion to approve disbursements as presented by Jason Ball, Milt Lee second carried.


Township proposed Cash Statement 01/01/2017 thru 1/31/2018
Beginning Cash Total Receipts Total Disbursed Ending Cash
General Fund $96,677.70 $66,251.72 $80,327.12 $82,602.30
Fire Fund $2,522.11 $25,202.94 $28,316.24 $(591.19)
Roads & Bridge $133,716.00 $77,905.99 $55,308.88 $156,313.11
Building $21,953.79 $16,836.86 $33,014.17 $5,776.48
Police $129,188.30 $227,709.63 $268,591.08 $88,306.85 $384,057.90 $413,907.14 $465,557.49 $332,407.55




Police Report:
See Attached report-


Police chief, Zeb Hemsworth requested board approval for new vehicle purchase to remain in effect, but the money to be set aside for the future. Enbridge has donated a 2012 Chevy ½ ton Silverado and is asking for approval to use the $5000 grant to outfit the truck. Jason Ball made a motion to approve, Milt Lee second, carried.


Road Report:
Richard Baird presented road report stating that the roads were smooth; but slippery in areas.


Fire Department Meeting Report:
No meeting to report.


Public Comment:




Future Meeting Dates:
February 6, 2018 Board of Audit followed by Board of Levy 7 pm
February 13, 2018 Regular Meeting 7 pm
March 13, 2018 Annual Meeting 7 pm
March 15, 2018 Regular Meeting 7 pm




Adjourn: Motion to Adjourn Meeting @ 7:52 by Milt Lee, Richard Baird second, carried.


________________________________________
Supervisor Signature




________________________________________
Clerk Signature