November 2018 Minutes

Minutes
Pike Bay Township
November 13, 2018 Regular Monthly Meeting / 7PM


Tony South called the meeting to order at 7 pm.


Present: Linda Barsness, Jason Ball, Richard Baird, Tony South, Mary Almendinger, Arvin Gieseke


Absent: Milt Lee


Guests: Zeb Hemsworth, Deputy Chuck Lehman, Deputy Aftyn Wildes


Agenda: Motion to approve agenda by Richard Baird, Jason Ball second, carried.


Public Comment: none


Minutes and Records:


Motion to approve minutes of Regular Monthly Meeting held October 9, 2018 by Jason Ball, Linda Barsness second, carried.


Old Business:


Road Agreement approved. Hearing for road vacation held at 6 pm today.


Update from Sarah Sonsalla. IRS still requesting missing 941 reports from 2011-2014. Request for Abatement submitted to Minnesota Department of Revenue. Report submitted to Office of the State Auditor.


New Business:


Motion to approve MAT Clerk Training for Mary Almendinger by Richard Baird, Jason Ball second, carried. Cost is $40 plus travel reimbursements.


Nina Burnette requested reimbursement for repair on a tire that got a nail while driving near dumpster. The cost of the repair is $127.38. Tony South made a motion to deny the request, Richard Baird second, carried.


Correspondence:


Cass County Economic Development Corporation reported projects for 2018 and a reminder how they can assist citizens with business goals.


Cass County Agricultural Association requested donations for Cass County Fair.


Cass County sent reminder regarding Board of Appeal and Equalization requires a minimum of one trained member by February 1, 2019. Richard Baird and Linda Barsness are approved until 7-1-2021.










Financial Report:
November disbursements for Checks #14820 thru #14863 and 3 electronic transfers totaling $20,320.35. These figures include the end of month payroll for October, and mid October for the Police officers, and the bills that were received through 11/13/2018.


Motion to approve disbursements as presented by Richard Baird, Jason Ball second, carried.


Township proposed Cash Statement 01/01/2018 thru 11/30/2018


Beginning Cash Total Receipts Total Disbursed Ending Cash
General Fund $87,999.11 $ 30,250.81 $ 44,588.48 $ 73,661.44
Fire Fund $0.00 $ 23,341.66 $ 30,573.00 $ ( 7,231.34)
Roads & Bridge $162,988.01 $ 50,282.57 $102,392.51 $110,878.07
Building $8,595.66 $ 12,760.05 $ 27,543.27 $ (6,187.56)
Police $111,285.43 $151,214.11 $165,192.57 $ 97,306.97 $370,868.21 $267,849.20 $370,289.83 $268,427.58


Police Report: See attached report.


Road Report:
Richard Baird presented report. Mowing job is the best it has been in several years. Important since we are worried about noxious weeds along the ditches. Roads have been salted and sanded. Roads are in good condition.


Fire Department Meeting Report:
Nothing to report.


Survey for Fire Chief from Minnesota Association of Townships.


Clerk Report:
Obtained computer from police department (thanks Zeb!) and got computer wiped and new drivers installed to run WatchFire Software. Sign is up and running again.


Worked with attorney on road vacation and preparation for public hearing.


In contact with attorney concerning penalties on unpaid withholding taxes. More 941 reports appear to be missing from 2011 through 2014. Going through files trying to find required reports.


Worked with Miller McDonald to prepare the 3rd Quarterly reporting for 2018.


Pre-election set up, election and post-election duties.


Future Meeting Dates:
December 11, 2018 Regular Monthly Meeting 7 pm
January 8, 2019 Regular Monthly Meeting 7 pm
January 8, 2019 Reorganization Meeting following regular monthly meeting


Adjourn: Motion to Adjourn Meeting at 7:25 pm by Linda Barsness, Jason Ball second, carried.




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Supervisor Signature Clerk Signature