Pike Bay Township
November 14, 2017 Regular Monthly Meeting / 7PM
Tony South called the meeting to order at 7 PM followed by the Pledge of Allegiance.
Present: Tony South, Richard Baird, Milt Lee, Linda Barsness, Jason Ball, Arvin Gieske, Mary Almendinger
Guests: Zeb Hemsworth, Levi Brown and Nancy Foster
Agenda: Motion to approve agenda with change of adding Liquor License approval for Cass Lake Lodge by Richard Baird, Milt Lee second, carried.
Minutes and Records:
Motion to approve minutes of Regular Monthly Meeting October 10, 2017 by Richard Baird, Jason Ball second, carried..
Levi Brown presented information regarding a request from the Leech Lake Band to vacate Upper Cass Frontage Road and review process to vacate a road. The Board agreed to continue with process.
Motion to approve new Road Agreement with Wilkinson Township by Richard Baird, Milt Lee second, carried.
Motion to approve Cass Lake Lodge liquor license by Milt Lee, Linda Barsness second, Jason Ball abstained, carried.
IRS Notice of Failure to File Forms W-2 for the December 31, 2014 period. I called an IRS representative and was also notified that W-2’s were not filed for 2011, 2012 and 2013. Also 4th quarter of 2013, and 3rd and 4th quarter of 2014 reports were not filed. I re-created W-2’s for all the periods that were not filed (since I could not find them anywhere) and sent to the IRS with a letter requesting them to remove all penalties and interest that incurred because of failure to submit these reports. I also had Miller McDonald submit the missing reports.
Board of Appeal and Equalization Update. Richard Baird, Linda Barsness and Milt Lee have taken the training on 6-28-2017 and will be in good standing until 7-1-2021. Training is still available on-line.
Cass County Land Use Ordinance Amendments and Buffer Ordinance. Reclassification requests will no longer be treated as a Conditional Use. These requests will now be processed by submitting each application to the County Board of Commissioners. The Buffer Ordinance outlines the responsibilities of the Cass SWCD to monitor buffer compliance and the mechanism for the County to enforce the ordinance.
Minnesota Department of Transportation. They are requesting geographic information and mapping changes to be submitted by November 30, 2017.
November disbursements for Check # 13816 thru # 13858 and 3 electronic transfers totaling $21,218.80 . These figures include the end of month Payroll for October, and mid October for the Police officers, and the bills that were received through 11/14/2017.
Motion to approve disbursements as presented by Jason Ball, Linda Barsness second, carried.
Township proposed Cash Statement 01/01/2017 thru 011/28/2017
Beginning Cash Total Receipts Total Disbursed Ending Cash
General Fund $96,677.70 $51,782.60 $68,212.42 $80,247.88
Fire Fund $2,522.11 $18,194.65 $31,761.24 $(11,044.48)
Roads & Bridge $133,716.00 $59,769.86 $41,712.83 $151,773.03
Building $21,953.79 $12,261.49 $28,038.42 $6,176.86
Police $129,188.30 $175,689.59 $229,745.86 $75,132.03 $384,057.90 $317,698.19 $399,470.77 $302,285.32
See Attached report-
Motion to approve purchase of a replacement patrol vehicle by Linda Barsness, Milt Lee second, carried.
Motion to approve purchase of a new desktop computer by Tony South, Jason Ball second, carried.
Richard Baird presented report. 2nd mowing did not get completed. Roads are good after snow plowing.
Fire Department Meeting Report:
No meeting to report.
Future Meeting Dates:
December 12, 2017 Regular Meeting 7 pm
January 9, 2018 Regular Meeting 7 pm followed by Reorganization Meeting
February 6, 2018 Board of Audit and Board of Levy 7 pm
February 13, 2018 Regular Meeting 7 pm
March 13, 2018 Annual Meeting 7 pm
March 15, 2018 Regular Meeting 7 pm
Adjourn: Motion to Adjourn Meeting @ 8:23 pm by Milt Lee, Jason Ball second, carried.