Minutes - May 2017

Minutes
Pike Bay Township
May 9, 2017 Regular Monthly Meeting / 7PM
 
Richard Baird called the meeting to Order at 7 pm followed by the Pledge of Allegiance.
 
Present:  Richard Baird, Linda Barsness, Milt Lee, Arvin Gieske and Mary Almendinger
Absent:  Tony South and Jason Ball
Guests:  none
 
Agenda:  Motion to approve agenda by Milt Lee, Linda Barsness 2nd, passed and carried.
 
Minutes and Records:
Motion to approve minutes of Regular Monthly Meeting April 11, 2017 by Richard Baird, Milt Lee 2nd, passed and carried.
 
Motion to approve minutes of Board of Appeal and Equalization Meeting April 17, 2017 by Milt Lee, Linda Barsness 2nd, passed and carried.
 
Old Business: 
Milt Lee provided a cost for the development and maintenance of a website to be approved at the next meeting with Resolution 2017-004 Authorizing Contract with Interested Officer under MINN. Stat. 471.88, subd. 5.
 
Repair of floor tile has been tabled since no comparable tile samples are available.
 
New Business:
Motion to approve Summer Short Course Training for all officials interested in attending.  Cost is $60.00 per person and pre-registration is available on-line.  The date is June 28th, 2017 in Walker.  Milt Lee made the motion, Linda Barsness 2nd, passed and carried.
 
Agreement for the Division of Maintenance Responsibilities for a Town Line Road with Wilkinson Township.  Milt Lee made a motion to adopt new agreement, Linda Barsness 2nd, passed and carried.
 
Agreement for the Division of Maintenance Responsibilities for a Town Line Road with Farden Township.  Milt Lee made a motion to adopt new agreement, Linda Barsness 2nd, passed and carried.
 
Agreement for the Division of Maintenance Responsibilities for a Town Line Road with Ten Lakes Township.  Milt Lee made a motion to adopt new agreement, Linda Barsness 2nd, passed and carried.
 
Richard Baird made a motion to pass Resolution 2017-003 Establishing a Policy for the Compensation and Reimbursement of Town Officers, Milt Lee 2nd, passed and carried.
 
Linda Barsness made a motion to pass the use of Resolution 2017-004 Authorizing Contract With Interested Officer regarding Conflict of Interest, Milt Lee 2nd, passed and carried.
 
Milt Lee made a motion to pass the use of the Affidavit of Official Interest in Claim form, Richard Baird 2nd, passed and carried.
 
Milt Lee made a motion to approve the use of the Compensation and Reimbursement form, Richard Baird 2nd, passed and carried.
 
 
 
New Business continued:
 
Motion to approve Policy for Town Hall Rental was tabled.
 
Richard Baird made a motion to approve Contract for Services with Bill Conner dba PBF Specialty Mowers, Milt Lee 2nd, passed and carried.  These services will be advertised for additional interested bidders before this contract expires.
 
Milt Lee made a motion to purchase new oven/stove and fridge for kitchen for a total price of up to $4,000.00, Linda Barsness 2nd, passed and carried. 
 
Richard Baird made a  motion to approve liquor license for Sandtrap Golf Course, Linda Barsness 2nd, passed and carried.
 
Milt Lee made a motion to approve liquor license for Cass Lake Lodge, Richard Baird 2nd, passed and carried.
 
Correspondence:
Seth Kuhn resignation effective May 5th, 2017.
 
Cass County public auction land sale to be held on Saturday, June 24, 2017 at 9 am at Cass County Courthouse.
 
Emergency Management Training available June 1st from 9 am to 11:30 at Walker Area Community Center.
 
Financial Report:
May disbursements for Check # 13586 thru # 13631 and 3 electronic transfers totaling $33,416.68.  These figures include the end of month Payroll for April, and mid May Payroll for the Police officers, and the bills that were received through 5/9/2017.             
Motion to approve disbursements as presented by Linda Barsness, Milt Lee 2nd, passed and carried.        
 
Township proposed Cash Statement 01/01/2017 thru 04/30/2017
Beginning Cash           Total Receipts             Total Disbursed           Ending Cash
General Fund              $96,677.70                  $6,464.62                    $21,420.49                  $81,721.83Fire Fund                    $2,522.11                    $148.37                       $17,603.12                  $(14,932.64)Roads & Bridge          $133,716.00                $16,449.56                  $17,406.57                  $132,758.99Building                      $21,953.79                  $383.18                       $6,362.29                    $15,974.68Police                          $129,188.30                $20,316.71                  $129,104.87                $20,400.14                                                            $384,057.90                $43,762.44                  $191,897.34                $235,923.00 
Police Report:
Motion to approve steps to fill the vacant position created by Seth Kuhn’s resignation by Richard Baird, Milt Lee 2nd, passed and carried.  Advertising to begin once Zeb Hemsworth returns from vacation.
 
Road Report: 
Richard Baird completed Chloride Placement Program Order that must be placed by May 15, 2017.  Order will be submitted right away.
 
Bids will be requested for repairing potholes, crack sealing, striping, and sweeping.  Richard Baird will contact Cory Frazier regarding dead end sign that needs repair.  Illegal signs will be removed on Pine Street.  The  culvert on new road off Memengwaa Road was tabled.  Milt Lee made a motion to accept road recommendations, Linda Barsness 2nd, passed and carried.
 
Fire Department Meeting Report:  none
 
Motion to approve the Committee Reports as presented by Richard Baird, Milt Lee 2nd, passed and carried.
 
Public Comment:  none
 
 
 
 
Future Meeting Dates:
June 13, 2017 Regular Meeting 7 pm
June 28, 2017 Minnesota Township Association training in Walker, MN 1:30 pm – 8:00 pm
July 11, 2017 Regular Meeting 7 pm
 
Adjourn:  Motion to Adjourn Meeting @ 8:50 pm by Milt Lee, Linda Barsness 2nd, passed and carried.